1. Name

The name of the Club shall be 'Lakeshore Striders'

2. Colours

3. Aim of the Club

4. Management of the Club

4.1 The management and conduct of the club activities will be in the hands of the Committee.  The Committee shall meet at regular intervals according to the needs of the Club. Thel Secretary shall give at least seven days notice of a Committee Meeting with an agenda of items to be raised at the meeting.

4.2 The posts to be considered for election each year to form the  Committee will be as follows: Secretary, Treasurer, Chairman, Vice-Chairman.

4.3 Tenure of postion on the committee is 3 years in total and no more then 2 consecutive years in the same position save in extraordinary circumstances. 

4.4 For any committee decision to be binding each meeting must have a quorum of 4 members.

4.5 The Chairman will normally be requested to take the chair at Committee Meetings, and in the absence of the Chairman, the Vice-chairman shall preside. The committee members present may elect an alternative chairman for the meeting.

4.6 The Committee is empowered to 

1. deal with any matters not covered by the Rules and Constitution
2. fill any committee vacancies which may arise during the year
3. co-opt to the Committee other club members where their special knowledge or participation in a particular club activity makes this desirable.
4. appoint sub-committees to deal separately with specific matters requiring detailed attention.It is the duty of sub-committees to report back to the Committee. Sub-committees cannot make binding decisions until ratified by the Committee The Secretary and Treasurer shall have powers to vote on any sub-committee
   

5. Annual General Meeting

5.1 The Annual General Meeting shall be held within four months of the end of the Club’s Financial year.

5.2 At least 28 days notice of the date of the AGM must be given in writing to all club members.

5.3 A minimum of 6 members entitled to vote are required to form a quorum.

5.4 The formal business of the AGM will be to

1. receive Secretary’s Report
2. receive the Treasurer’s Report and approve the audited accounts
3. elect committee members for the coming year

5.5 Motions other than the formal business to be considered must be brought to attention of committee member at least 7 days before the date of the AGM in order that they may be included in the Agenda.

5.6 Nominations for committee posts must be submitted in writing to the General Secretary at least 7 days before the date of the AGM.

6. Extraordinary General Meetings

6.1. An Extraordinary General Meeting must be convened by the Secretary within 21 days if requested in writing by ten or more members entitled to vote or if instructed to do so by the Committee.

6.2 If the Secretary should fail to convene the EGM as requested then the Committee may convene the meeting instead. If the Committee fail to do so within a further 21 days then the members calling for such a meeting may convene the meeting.

6.3 At least 14 days notice of the date of the EGM must be given in writing to all club members, specifying the business to be discussed. Notice of the EGM should also be displayed prominently in the notice section of the club website.

6.4 A minimum of 10 members entitled to vote must be present to form a quorum. At least a 2/3rds majority is required for a motion to be binding.

7. Voting at General Meetings

7.1 If a quorum is not present at any General Meeting within 15 minutes of the time specified in the notice calling the meeting, the appointed Chairman will either adjourn the meeting to another date or allow further time for a quorum to be reached with the approval of the members present at the time.  Any new date must be at least 14 days from the day of adjournment and all members must be notified of the new date by the General Secretary. The new date should also be displayed prominently on the club website.

7.2 At General Meetings all eligible members may vote provided they are 18 years of age.

7.3 The presiding Chairman or any two members present shall be entitled to call for a vote on any issue under discussion.

8. Club Finances

8.1 The Treasurer will have the responsibility for controlling the income and expenditure and future budgeting of the Club. At each General Committee Meeting the Treasurer shall advise the meeting of the current financial situation.

8.2 Banking arrangements can only be changed by agreement of the Committee. Cheques issued by the Club must be signed by one of the following three persons: 1. The Treasurer2. The  Secretary3. A third person appointed by Committee

8.3 All income must be passed to the Treasurer at the earliest opportunity following receipt.

8.4 The Club’s financial year shall run from 1st January to 31st December. The Treasurer shall organise a stocktaking and valuation exercise of all the Club’s assets to be undertaken on or as near as possible to 31st December each year. As soon as possible after the end of the financial year, and before 31st December, at the next General Committee Meeting the Treasurer should present a copy of the unaudited accounts for the previous financial year together with a budgetary estimate of expenditure for the coming year.

8.5 An audited set of accounts must be prepared by the Treasurer and presented at the time of the AGM. These accounts should be audited by a competent person(s) independent from the Club. These arrangements shall be determined by the Treasurer and approved by the General Committee or if necessary auditors for the ensuing year can be elected at the AGM.

8.6 Members shall be indemnified out of Club assets only for liabilities properly incurred on behalf of the Club.

8.7 Expenditure on behalf of the Club shall not be entered into unless approved by either a) the Treasurer, or b) the Secretary and Chairman, or c) agreed at a General Committee Meeting.

8.8 Exceptional expenditure in excess of 250 euro outside of agreed budgets must be authorised by at least three voting members of the Management Committee including the Treasurer.

9. Subscriptions and Membership

9.1 The rates of subscriptions can only be changed at the time of the AGM and will come into force on June 1st following the AGM. The subscription year will run from January 1st to December 31st. All members are required to pay an annual subscription unless membership is granted for a category for which a subscription is not formally required. Subscriptions may be waived at the discretion of the Club on the grounds of financial hardship.

9.2 Membership is open to all irrespective of ability, sex or ethnic origin, provided that the applicant is at least 18 years of age and there are no objections on the grounds of any misconduct.”

9.3 Any person wishing to become a member must complete the application forms and enclose the appropriate membership fee.

9.4 A list of members names and current addresses, telephone numbers and category of membership shall be retained by the General Secretary. This list must be available at General Meetings.

9.5 Notice of resignation must be in writing to the Secretary and must be considered by the General Committee at the first General Committee Meeting following receipt or within one calendar month, whichever is the sooner. For that resignation to be confirmed any outstanding subscriptions must be paid. Failure to do so could delay the effective date of resignation.

9.6 Any person guilty of conduct liable to bring the name of the Club into disrepute or guilty of an offence against another Club member will render themselves liable to either suspension or expulsion from the Club. Normally a written warning will be given to the member regarding their future conduct, but an immediate suspension may be imposed in cases of serious or persistent misconduct. A 2/3rds majority of members voting at a General Committee Meeting is required before a member may be suspended or called upon to resign.

9.7 A member who is more than one year in arrears with paying subscriptions due shall forfeit the right to vote at General Meetings.

9.8 A member who is more than two years in arrears with paying subscriptions due shall be considered to have lapsed their membership of the Club.

11. Dissolution of the Club

12. The Constitution and Rules